Texas Higher Education Coordinating Board (THECB)

This report reflects all students enrolled in credit courses at the reporting institution as of the official census date, which is the 12th class day for the Fall and Spring semesters (16-week session) and the 4th class day for each of the summer terms (6-week session). To be included in this report, students must be registered by the official census date, they must be registered for one or more Coordinating Board approved course(s) for resident credit at the reporting institution whether the course is taught on-campus or off-campus (including instructional telecommunications) and the institution must collect tuition and fees in full from the student or have a valid accounts receivable on record. To have a valid accounts receivable, the students are required to have a fully operational installment contract (in accordance with Chapter 54, Section 54.007 of the Texas Education Code by the payment due date in order to be in good standing. This includes payment of half the tuition and fees as a first installment prior to the beginning of the semester and the existence of a fully-signed contract by the payment due date. Students who withdraw from all classes on or before the official census date will not be included.

(1) On or before the dates for reporting official enrollments to the Texas Higher Education Coordinating Board each enrollment period, each community college shall collect in full from each student that is to be counted for formula funding purposes the amounts set as tuition by the respective governing boards.

(2) On or before the 20th class day for each regular semester and the 15th class day for each summer session, institutions other than community colleges shall collect from each student who is to be counted for state formula funding appropriations, the tuition and fees (mandatory and optional) established by state law or by the respective governing boards.

(3) Valid contracts with the United States government for instruction of eligible military personnel, approved financial assistance, and valid contracts with private business and public-service type organizations or institutions such as hospitals, may be considered as collected tuition and fees; the amount of collected tuition and fees may be adjusted pursuant to terms of the contract once actual collections are made.

The report may also include records of students who were officially enrolled in classes that began after the official reporting date of the prior term. They are identified with a code of "1" in a field called Flexible Entry. These records are not included in official headcounts for the current semester.

Universities may include additional records of doctoral students who generate doctoral funding in more than one doctoral funding area for credit hours attempted. A code of "3" in the Flexible Entry field identifies such a record.

Health-related institutions (HRI) identify professional students enrolled in academic coursework as a "dual degree" student with a code of "2" in the Flexible Entry field. General academic students enrolled in courses at a health-related institution via an inter-institutional agreement are identified with a code "4" in the Flexible Entry field. Full-time student equivalents used in the funding formulas each base year as part of the appropriation process are derived from the credit hours of academic HRI students and headcount of medical and dental students.

This is an annual report submitted in the fall semester. It will reflect degrees conferred during the fiscal year immediately preceding the fall semester in which the report is submitted.

For universities, only degrees listed in the institution's Inventory of Approved Degree Programs are to be reported. If a student is awarded more than one degree in a reporting period, a separate record for each degree appears.

For academic units of the health-related institutions, this report will include all students who have been awarded an Associate Degree or above during the fiscal year; for the professional schools, this report will include all students who have been awarded a professional degree (DDS, DO, MD, PharmD) during the fiscal year.

For community, technical, and state colleges, this report will include all degrees and certificates which have been awarded to students in active Coordinating Board approved programs during the fiscal year. Also included are progress measures of students who have completed the core curriculum and/or approved fields of study. By definition, the progress measures are not awards. The degree and certificate program approval codes for technical and continuing education programs must be on the Education and Training Clearinghouse Technical Programs Inventory. If a student is awarded an associate degree and a certificate concurrently, a separate record for each award must be submitted. Each progress measure will be submitted in a separate record but only once for each specific measure.

For independent colleges and universities, this report will include all degrees and certificates which have been awarded to students during the fiscal year. For career schools and colleges, the report will include all degrees and certificates which have been awarded to students during the reporting period.

The Texas Education Code, Sections 54.068 and 61.0595 sets an undergraduate funding limit for universities and health-related institutions equal to the length of degree plus 45/30 semester credit hours. The limit applies to the students who first enroll in an institution of higher education in the 1999 fall semester and later. The academic semester credit hours attempted at community, technical, and state colleges affect this limit. The Coordinating Board will maintain a database indicating the number of hours an eligible undergraduate student has accumulated toward the limit and in order to do so, the student identifying numbers (social security numbers), birth dates, and gender must be as accurate as possible. The database will become effective in fall 2001. Corrections to this database are made via the CBM00N. This report can be submitted at any time.

The official day of record that public higher education institutions must determine the enrollments that qualify to be reported to the Coordinating Board for state reimbursement. Also referred to as Official Reporting Date (ORD). For fall and spring semesters, it is the 12th class day. For summer semesters, it is the 4th class day. The count of class days begins on the first day that classes are held in the term and includes each calendar day on which classes are normally held at the institution (e.g., Monday through Friday) until the official census date is reached. The official census day must be on a day that the Registrar's office is scheduled to be open so that a student will be able to drop or withdraw from class.

Since UMHB is a private institution, we are not bound by the 12th class day census date rule. UMHB's official census date falls on the 8th class day during the fall and spring semesters.

An NCES publication that provides a numerical classification and standard terminology for secondary and postsecondary instructional programs.

Used to identify subject matter content of courses and major area of concentration of students. Texas adds a 2-digit suffix to the federal 6-digit code to identify instructional program specialties and a second two digits to identify the funding area. (CBM001, CBM009)

Rank of student as of the census date of the reporting period. Listed below are the various ranks used by the CBM reports.

• Doctor's Level-Professional Practice Physical Therapy - A student admitted to an approved Physical Therapy program at the institution.
• Doctor's Level-Research/Scholarship - Students who are admitted to an approved doctoral degree program. This includes students who have either completed a master's degree which the institution recognizes as the equivalent of one year's work towards the doctoral degree on which the student is working or has earned at least 30 semester credit hours toward the proposed degree.
• Freshman - A first year undergraduate student who has completed less than 30 semester credit hours in a 120 hour program.
• Junior - Generally, these are students with more than 59 but less than 90 semester credit hours in a 120 hour program.
• Post-baccalaureate - A student who has previously earned a BA but is not enrolled in a graduate program.
• Senior - Generally, these are students with more than 89 sch in a baccalaureate program.
• Sophomore - Generally, these are undergraduate students who have earned more than 29 but less than 60 semester credit hours in a 120 hour program.
• Unclassified Undergraduates - Students who cannot be classified by year of study or student level.

Refers to a student who is enrolled at two or more postsecondary institutions at the same time. It is also used to identify high school students who are enrolled in high school and taking a college class or classes for college credit-only (not dual credit).

An academic degree beyond the level of a master's degree that typically represents the highest level of formal study or research in a given field. The doctor's degree classification includes, but is not limited to, such degrees as Doctor of Education, Doctor of Juridical Science, Doctor of Public Health, and the Doctor of Philosophy degree in any field such as agronomy, food technology, education, engineering, public administration, radiology, or ophthalmology.

A student admitted to an approved doctoral degree program at the institution. Such a student is one who a) has been officially admitted to a doctoral program and b) has completed a master's degree which the institution recognizes as the equivalent of one year's work toward the doctoral degree on which the student is working or at least 30 semester credit hours of work toward the proposed degree.

A code whereby students and faculty are reported in the appropriate ethnic category:

• 1 = Hispanic or Latino origin
• 2 = Not Hispanic or Latino origin
• 3 = Not answered

A six-digit identification code created by the Federal Interagency Committee on Education. The FICE was originally used to identify all schools doing business with the Office of Education from the early sixties to the mid-nineties. The Coordinating Board adopted these codes as the identifier for each higher education institution in Texas. Around 1995 IPEDS began using a code called unit-id to identify institutions that are accredited at the postsecondary level (college) by an agency recognized by the Secretary, U.S. Department of Education. These are the traditional institutions of higher education, formerly surveyed under the Higher Education General information Surveys (HEGIS), plus any schools that are newly accredited institutions of higher education. Even though NCES modified the FICE by adding a two-digit suffix (00) and calling the new identifier an OPE number, the Coordinating Board still uses the six-digit FICE as its institution code for standard reporting of CBM data.

A student who is the first member of his or her immediate family to attend a college or university; neither of his or her biological or adoptive parents have ever attended a college of university.

An entering student who has never attended any college. Also includes students who entered with advanced standing (college credits earned before graduation from high school). Students who have not completed their high school work are not included.

An entering freshman who has never attended any college. Includes students enrolled in the fall term who attended college for the first time in the prior summer term. Also includes students who entered with advanced standing (college credits earned before graduation from high school). Students who have not completed their high school work are not included.

An undergraduate student entering college for the first-time after graduation from high school or who has never attended any college. Includes students enrolled in the fall term who attended college for the first time in the prior summer term of any college. Also includes students who entered with advanced standing (college credits earned before graduation from high school). Students who have not completed their high school work are not included.

A student who has completed fewer than 30 semester credit hours in a 120 semester credit hour program.

In determining financial aid and graduation rates an undergraduate student enrolled in 12 or more semester credit hours in a long semester is considered full-time. An academic graduate student (master's, doctoral, or first-professional) enrolled for 9 or more semester credit hours in a long term or students involved in thesis or dissertation preparation are considered full time by the institution.

A student who, after earning a baccalaureate degree, is enrolled in a course of study leading to a graduate degree (e.g., master of arts, master of science, or doctor of philosophy).

The percentage of a given college-entering cohort of degree-seeking students who graduate in a specific period of time, normally six years. For purposes of the "Baccalaureate Graduation Rates - First-Time-Entering Undergraduates" and "Baccalaureate Graduation Rates - First-Time-Entering Freshmen," the cohort consists of fall first-time, full-time undergraduates (or freshmen) plus summer first-time students who continue in the fall and are full-time in the fall. The summer students need not be full time in the summer. They are evaluated for full-time status based on their fall enrollment. For two-year institutions, it is the students who graduate with an associate degree or certificate within three years. For four-year institutions, it is the students who graduate with a baccalaureate degree within six years.

The count of students enrolled or faculty reported.

• The CBM001 headcount is the unduplicated count of non-FE. The flexible entry records and special doctoral records are not included in the official headcount for a term.
• The CBM009 headcount is the total records reported on the degree file, not including multiple degree records.

An ethnic origin of a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless or race.

A professional association of Texas independent institutions.

The education data collection program used by the U.S. Department of Education National Center for Education Statistics (NCES). It is a single, comprehensive data collection system developed to encompass all institutions and organizations whose primary purpose is to provide postsecondary education.

International denotes a person who is not a citizen or permanent resident of the United States and who is in this country on a temporary basis and does not have the right to remain indefinitely. May also be referred to as a non-resident alien.

A code identifying a formal recognition certifying successful completion of a prescribed set of courses or program of study. (i.e., certificate, associate degree, baccalaureate, masters', doctoral degree, core curriculum completer, field of study completer, marketable skills achievement award).

A subject-matter area in which a student may specialize by taking a specified number of courses as a part of the requirements for completion of a program of study. It is identified with a six- or eight-digit CIP code of the program in which the award is to be conferred.

An award that requires the successful completion of a program of study of at least the full-time equivalent of 1 but not more than 2 academic years of work beyond the bachelor's degree.

A student possessing a baccalaureate degree or the equivalent and admitted to an approved master's degree program at the institution.

A part of the Office of Educational Research and Improvement at the U.S. Department of Education, the center collects and reports statistical information showing the condition and progress of education in the U.S.

The race of a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

The rate at which students persist in higher education, often as measured by the percentage of students who continue in higher education from one year to the succeeding year. To avoid confusion, this term is replacing the term "retention rate," which is used in the public education sector as a reference to students who are held back and not promoted to the next grade.

A student with a bachelor's degree and who has not been admitted to a graduate or first-professional program and is not currently enrolled in an undergraduate degree program.

A private or independent college or university that is organized under the Texas Non-Profit Corporation Act (Article 1396-1.01 et seq., Vernon's Texas Civil Statutes); exempt from taxation under Article VIII, Section 2, of the Texas Constitution and Section 501(c)(3) of the Internal Revenue Code of 1986 (26 U.S.C. Section 601); and accredited by a recognized accrediting agency.

A summary of groups of related instructional programs designated by the first two digits of its appropriate CIP code.

A category used to describe a group to which an individual belongs, identifies with, or belongs in the eyes of the community. The categories do not denote scientific definitions of anthropological origins. A person may be counted in more than one group.

The semester or quarter in which the data is to be reported occurs. For the universities, there are four set reporting periods: fall, spring, summer, and annual. For the summer reporting period, the two summer sessions are combined into one report using non-duplicative data. A course that is taught in both sessions will be reported twice, but with identifiers that distinguish them from each other. There are four reporting periods for community, technical, and state colleges for credit courses, unless authorized to report a combined summer term; fall, spring, summer I, and summer II. The continuing education courses are reported in four quarters; fall, winter, spring, and summer. Institutions may schedule enrollment periods different from the standard periods noted above.

A code that represents the county, state, or country of which the student is a legal resident as identified by the student as his/her permanent address at the time of application to the institution. On the CBM001 data summary, all residence codes from the 001-254 (Texas county codes) are summed to produce the Texas Residents category; codes 310-369 produce Out of State Residents; and codes 402-799 produce Foreign Residents. All other codes are considered invalid and are not included.

A non-citizen who has been lawfully admitted for permanent residence.

In higher education discussions, the rate at which students are retained or graduate, and thereby persist, in higher education, as often measured by the percentage of students who continue in higher education from one year to the succeeding year. The cohort generally consists of students who started in a fall term or in the previous summer term and who continued in the fall term. More recently, the term "persistence rate" is used more commonly to avoid confusion with the use of retention rates in the public education sector, where it refers to students who are held back and not promoted to the next grade.

A fall or spring semester shall normally include at least 15 weeks for instruction and one week for final examination, or a total of 16 weeks of instruction and examination combined. Each of the two summer terms shall include no less than 5 1/2 calendar weeks, including registration, instruction, and final examinations.

A unit of measure of instruction consisting of 60 minutes, of which 50 minutes must be direct instruction, over a 15-week period in a semester system.

A student who has completed at least 90 semester credit hours in a 120 credit program.

A student who has completed the equivalent of one year of undergraduate work; that is, at least 30 semester hours but less than 60 semester hours in a 120-hour program.

The regional organization that accredits postsecondary educational institutions in Texas.

A student enrolled in a four- or five-year bachelor's degree program, an associate's degree program, or a vocational or technical program below the baccalaureate.

A race of a person having origins in any of the original peoples of Europe, the Middle East or North Africa.