Aid Policies

A financial aid recipient withdrawing from the university and receiving a refund from the UMHB Cashier's Office in accordance with the policy listed under the Financial Information section in the catalog may be required to repay institutional aid to UMHB with the refund. The percentage of institutional aid repaid to UMHB will be based upon the percentage of refund received by the student (i.e. Students receiving 80% tuition refund will repay 80% of the institutional aid).

State and federal financial aid will be returned in accordance with governmental regulations upon a student's withdrawal. State financial aid will be returned to the state in a declining percentage through the first four weeks of a semester.

Title IV Funds (Federal financial aid) must be returned through 60% of the semester (i.e. A student withdrawing at the midpoint of a semester must return 50% of Title IV funds received).

The return of Title IV funds by UMHB due to the withdrawal of student before completing 60% of a semester will result in an amount being owed to UMHB by the student. UMHB will make an adjusted refund to students withdrawing during their first semester of attendance to compensate for the mandated return of Title IV funds by refunding the lesser of the amount due UMHB or the amount of Title IV funds returned less funds disbursed to student.

If a student fails to earn a passing grade in at least one class in which the student was enrolled, UMHB is required to perform a return of Title IV funds calculation using either the midpoint of the period of enrollment or the student's last day of attendance at or participation in any academically related activity.

Registration in the University is considered a contract binding the student for charges for the entire academic period. However, a student finding it necessary to withdraw from UMHB may secure an honorable dismissal through the Registrar's Office. This official withdrawal must be accomplished before any consideration can be given by the Business Office to granting refunds.

A student who must drop a course because of excessive absences, poor work, or similar causes, who withdraws without notice, or who is expelled or asked to withdraw is not entitled to a refund. Failure to attend class or simply notifying an individual instructor will not be regarded as an official withdrawal.

Tuition refunds, when approved, will be granted according to the following schedule:

Fall or Spring Semester

100% refund of tuition prior to expiration of 4th class day (4 calendar days scheduled from first day of classes) 80% refund of tuition prior to expiration of first 2 weeks (14 calendar days scheduled from first day of classes) 60% refund of tuition prior to expiration of first 3 weeks (21 calendar days scheduled from first day of classes) 40% refund of tuition prior to expiration of first 4 weeks (28 calendar days scheduled from first day of classes) No tuition refunds will be made after the end of the 28th calendar day, counted from the first day of classes. Refunds for courses other than regular day classes will be prorated.

Summer Terms

100% refund of tuition prior to expiration of first 2 class days (Scheduled from first day of classes) 80% refund of tuition prior to expiration of first 4 class days (Scheduled from first day of classes) 60% refund of tuition prior to expiration of first 8 class days (Scheduled from first day of classes) 40% refund of tuition prior to expiration of first 10 class days (Scheduled from first day of classes) No tuition refunds will be made after the end of the 10th class day counted from the first day of classes. Refunds for courses other than regular day classes will be prorated.

Fees

No refund will be made on special service fees.

Higher Education Act of 1965, as amended by Congress, mandates that institutions of higher education monitor the academic progress of students who receive federal financial aid. The University of Mary Hardin-Baylor established minimum standards to be eligible for and continue to receive federal financial aid. This policy reflects the changes to federal regulations that are effective as of July 1, 2011.

SAP Policy